Volunteers Frequently Asked Questions

Students receive a registration packet.  Your job would be to find their packet, verify the information is correct, and show them to their project table and assist with setting up their project.  A detailed training guide will be emailed to you before the day begins.  We will also walk you through this process on the day you volunteer.  After you set up one project, you will be a pro.

Welcoming and greeting students, parents, and teachers into the space is an essential job because competition can be scary and disappointing at times.  We want to make sure people feel welcome!  A greeters job is to welcome people into the space, reassure them with a smile, give them directions to where they need to go.

Prior to 2025, all judging was on paper. Paper sheets had to be run to the data entry crew to be tallied.  We now use digital judging.  But we may have a few judges who prefer to judge on paper.  The judges runner would take any paper judging forms to the data entry room.

The Office Assistant duties may include data entry, placing signs or awards in preparation for the awards ceremony, running errands, filling in at various stations for meal breaks.

The Scientific Review Committee (SRC) is responsible for evaluation of student research, certifications, forms, research plans, and student exhibits for compliance with the rules, applicable laws, and regulations at each level of science fair competition.  An SRC must consist of a minimum of three persons, including: 

• a biomedical scientist with an earned graduate degree. An RN, Doctor, Veterinarian, etc.

• an educator 

• at least one additional member, often an administrator.